Time management is the coordination of tasks and activities to maximize the effectiveness of an individual's efforts. Essentially, the purpose of time management is enabling people to get more and better work done in less time.
Elements include organization, planning and scheduling to best take advantage of the time available to the individual, while also taking into account that individual's particular situation and relevant characteristics.
The benefits of effective time management apply equally to both the business and its employees. When employees' working hours are managed to best effect, they tend to be happier, more creative and less prone to burnout. For the business, that translates to lower absenteeism and turnover rates and more productivity, innovation and employee advocacy -- which in turn provide more benefits, such as an enhanced corporate reputation and employee recruitment.
Dr. Mallary Tytel, president of Healthy Workplaces in Bolton, Connecticut categorizes barriers to effective time management as either internal or external factors. Internal barriers include factors like discipline and procrastination; external barriers include factors like workload, job and workplace constraints and available corporate resources.
A few tips on time management:
Keep a journal of activities for a week to identify the times of day when you are likely to be most productive. Use that information to guide scheduling tasks.
Take time at the start of each day to make a plan for what you want to achieve and how you intend to do it.
Schedule tasks according to priority and include unscheduled time in your day.
Manage your communication availability. Open your email and instant messaging applications at scheduled times rather than leaving them open all day.
Follow other email management best practises such as processing your email in batches and organizing messages to be dealt with at a later time.
Assume that you will nevertheless be interrupted periodically and add time to tasks to allow for that inevitability.
Manage your workload: Don't agree to more work than you can comfortably do and discuss unreasonable demands with management.
Within the scope of effective time management training, it is aimed to adopt and internalize effective time management practices and logical approach in the participants by proceeding through applied case study practices, onsite and offsite in the classroom.
Training progresses under the following main headings and topics;
- The concept of time and the effects of time perception in the local and global environment
- The effects of the concept of time and the use of time in personal and business life
- Effective planning, prioritization and controlling time flow
- Effective time and task management techniques, Pomodoro Technique, Kanban Technique, Eisenhower Matrix
- Effective planning, sample applications of prioritization techniques, tools to be used